We are committed to ensuring that your privacy is protected. This Privacy Policy governs the collection, use and disclosure of your personal data by us and has been prepared in accordance with our obligations and your rights set out in the New Zealand Privacy Act 1993.
By using this Website and accepting this Privacy Policy, you acknowledge that the Privacy Legislation in other jurisdictions does not apply. We reserve the right to modify or amend this Privacy Policy at any time and for any reason. By using this Website you consent to our use of your personal data in accordance with this Privacy Policy (as amended from time to time). This Privacy Policy forms part of the Terms governing your use of the Website. Words and phrases defined in the Terms have the same meaning in this Privacy Policy unless otherwise expressly stated. This Privacy Policy explains:
- What kind of personal data we collect.
- Where we collect personal data from.
- How we use personal data.
- How we store personal data.
- How you can access/amend your personal data.
- How long we hold personal data.
- Who you can contact for further information.
What kind of personal data we collect
We collect the personal data you give us (including your name, employment details, email address, and contact telephone numbers). We may also keep a record of any information that you acquire from us. COMU will also record details of its interactions with you, including evaluative material; and associated business processes.
Where we collect personal data from
We collect personal data from the following sources:
- By you enquiring about information on us, our services or anything on this Website.
- Directly from you when you complete the registration process.
- Directly from you when you provide personal information about yourself to assist COMU to consider you for appointments to the boards of the entities monitored by COMU.
- Indirectly through your use of this Website and the services and functionality offered through it.
Cookies
We may use "cookies" to provide you with access to tailored information and services on this Website, and to serve you better when you return to it. A cookie is a small data file that the Website sends to your browser, which may then store it on your system for later retrieval by the Website. Cookies track your movements through different websites; they do not record any other personal information about you. Cookies are widely used on websites to help with navigation and to help personalise your experience when you visit a website. We may use non-personalised statistics about the use of this Website to continually improve it and improve customer service. These statistics do not comprise personal information.
How we use personal data
We use your personal data for the following purposes:
- Replying to your queries.
- Processing your registration application.
- Providing you with information about us and our services.
- Providing you with services in relation to this Website.
- Complying with relevant legislation and regulations.
- Any specific purpose which we notify you of at the time personal data is collected.
Your personal data may be disclosed to:
- Ministers of the Crown and their offices, for consideration by them for appointments to the boards of entities monitored by COMU.
- The Chairs of the entities monitored by COMU, and the entities themselves if you are appointed.
- Credit agencies and referees prior to the confirmation of any appointment.
- Other persons, for consideration by them for appointments to boards of other entities, where this has been authorised by you.
How we store personal data
We store personal data electronically on hardware in New Zealand. The personal data is kept safe and secure using generally accepted standards of security.
How you can access/amend your personal data
You may access your personal data we hold by emailing the Crown Ownership Monitoring Unit (COMU) based in Wellington, New Zealand COMU. We will provide you with a copy of the personal data we keep about you. You may request that the personal data we hold about you be corrected by emailing us at COMU. If we agree that your personal data is to be corrected we will provide you with an amended record of your personal data.
How long we hold personal data
We will keep your personal data only for as long as necessary to achieve the purpose we collected it for.
Who you can contact for further information
If you have any queries about this Privacy Policy or personal data we have collected please email COMU.
igovt logon service (igovt)
In order to use this site you will require a logon from the igovt logon service (igovt) that is operated by the Department of Internal Affairs (DIA)
You can read the DIA's privacy statement for the igovt.